Work orders across three counties, one sensible day per crew.

Preservation vendors live on due dates and photo deadlines. StopHarbor turns the week's assigned work orders into an ordered day for each crew so overdue orders go first and nobody drives past a job they will have to come back for.

What a preservation day really looks like

Orders arrive from nationals and asset managers in batches: initial secures, grass cuts on a two-week cycle, winterizations before the first freeze, debris removals, and occupancy or condition checks. They are spread across rural roads and subdivisions, each with a due date and a photo requirement, and many are vacant so there is no appointment to keep. The cost is windshield time: a crew that zigzags between counties completes fewer orders and misses the cutoff on the ones at the end.

Building the route from your order export

Export open orders from your vendor portal or tracking spreadsheet to CSV with the property address, order number in the name column and the scope in notes.
Mark orders due today or already late as High priority so they are kept first if the day overflows.
Give winterizations and debris jobs realistic minutes on site; a grass cut and a full trash-out are very different days.
Divide by ZIP so each crew keeps a corner of the territory, or let Auto spread orders by distance.
Print a sheet with the map for the truck, or send each crew lead a private Team link with lockbox notes on the stop.

Lockbox codes and access notes

Codes, keyed-alike numbers, "enter through rear slider" and hazard warnings stay attached to the order and appear on the crew's sheet. Crews can add field notes such as "meter pulled" or "new occupant, did not enter", and the office reads them on the plan or in the emailed field report at the end of the day.

Limits worth knowing

StopHarbor does not receive orders from vendor portals, upload photos or produce bid and invoice paperwork. Keep those in the portal. It plans the driving between orders and hands each crew a clean list. Drive times use typical traffic, which on rural routes is usually close to reality.

Questions

Can I put overdue orders first?

Mark them High priority. When not every order fits a crew's day, priority stops are kept and the rest are listed as not routed so you can move them to tomorrow.

We cover a big rural area. Will this help?

Rural routes benefit the most from ordering because each wasted crossing is long. Choose Fewest miles if fuel and mileage are your main cost.

How many orders per plan?

Solo is $19 a month for one worker and up to 40 stops per calculation. Team is $59 a month for up to ten route workers, three signed-in seats and 80 stops in total per calculation. The 14-day trial includes 300 stop computations.

Start a 14-day trial or compare Solo and Team.